Kinetic.Intelligence
Done-for-you AI for HVAC companies

You can't answer every call. Your AI can.

Built for HVAC contractors. Live in 5 days.

That call was worth anywhere from $300 to $40,000. And it went to whoever answered first.

Kinetic Intelligence builds done-for-you AI systems specifically for HVAC contractors across Texas, Florida, Arizona, and the Southeast — systems that answer every inbound message, follow up every estimate, and handle every Google review, 24 hours a day.

47 booked jobs in the first month for a 3-truck HVAC operator in Austin, TX.

Calculate my missed revenue
What we build

We build AI agents for contractors that answer every call, book every job, and escalate every emergency — while you focus on the work in front of you. Trained on your business, your services, your pricing. Available at 2am on a Sunday just as reliably as 10am on a Tuesday.

Messages that go unanswered0%Of contractor messages go unanswered while on job sites
Revenue lost$45–120KPer year to missed calls — average small contracting business
Caller behaviour0%of people who get no reply from an HVAC company immediately contact the next one on Google
Emergency premium1.5–3×Average job value for after-hours emergency calls vs standard rate
Top HVAC marketsTX · FL · AZ · GAHighest concentration of owner-operated HVAC contractors in the US — and the most competitive markets for response speed
The paradox

The better you are at your job, the more calls you miss.

The busier you are, the more revenue leaks to competitors — even though you're working harder than anyone. A receptionist can't fully solve it (they work 9–5, get sick, take holidays). Voicemail definitely can't (85% of callers hang up without leaving a message).

On-site problem

An HVAC tech can't safely respond to a WhatsApp message from a rooftop in 95-degree heat in Phoenix. The message goes to the next company on Google. That competitor is always one Google search away.

After-hours problem

Emergency rates run 1.5–3x standard rates in every HVAC market. The HVAC company that answers that message owns the job. The one that doesn't wakes up to a completed booking on a competitor's calendar.

Scale problem

During a Texas heat wave or Florida hurricane season, HVAC message volume spikes 5–10x normal. One admin or one generic chatbot cannot handle that volume. A done-for-you AI system built for HVAC handles unlimited simultaneous messages with no degradation in response quality.

Callback problem

42% of voicemail callback requests never get returned — you're still on a job when you listen, you lose the note, urgency passes. By the time you call back, they've booked someone else.

AI services for trades

Three AI systems. Each solving a specific problem.

Service 01

AI Inbox & Booking — every message answered, 24/7

Handles every inbound message: web chat, WhatsApp Business, SMS, and email. Trained on your HVAC services, pricing, service area ZIP codes, and emergency protocol. Books directly into Jobber, ServiceTitan, Housecall Pro, or Workiz. Sends SMS confirmation to the customer. Alerts your cell for genuine emergencies with full conversation context.

Learn more →Service 02

Follow-up & Review Automation — every estimate chased, every job reviewed

Your HVAC estimate sent Monday gets followed up Wednesday and Sunday — in your name, via SMS and email. The AC installation completed Tuesday triggers a Google review request Thursday. HVAC contractors using automated review requests typically get 30+ new Google reviews within 60 days. Estimated conversion improves 10–18 percentage points. You touch none of it.

Learn more →Service 03

Customer Reactivation — your past HVAC customers, before they call someone else

Most HVAC contractors have 200–500 past customers who haven't heard from them in 12+ months. Some need a pre-summer AC tune-up. Some are ready to replace a 15-year-old system. We run seasonal outreach campaigns to your existing customer list. AI handles every reply and books the service call.

Learn more →
Case study

Real outcome. Real numbers.

Case Study · Austin, TX

Peak Cooling & Heating

The problem: Owner-operated HVAC, calls going straight to voicemail after 4pm. Losing an estimated $8K–$12K/month in after-hours emergency jobs.

What we built: AI Inbox & Booking trained on services, ZIP coverage, and emergency triage keywords. ServiceTitan integration. Emergency escalation to owner's cell. Live in 6 days.

  • 47 booked jobs in month one (72% conversion)
  • $14,200 in after-hours revenue in month one
  • Zero missed emergencies since deployment
  • Payback period: 11 days from go-live
Plumbing case study · Tampa, FL

Clearwater Plumbing — 22 additional jobs in month one

Message response rate 35% → 100%. 34 Google reviews in 60 days. Revenue +28% YoY.

See our plumbing case study →

Business names changed at client request. All revenue figures and metrics verified from client reporting.

Pricing for HVAC

What it costs — and what it pays back for HVAC contractors

Most HVAC clients in Texas, Florida, and Arizona are live for under $700/month in retainer. Average payback from recovered after-hours revenue is under 3 weeks.

Starter

$1,500 setup · $397/mo

AI Inbox & Booking only

For solo HVAC operators. Messages covered 24/7 while you're on the job.

Core

Most popular · Save $600

$2,400 setup · $697/mo

AI Inbox & Booking + Follow-up & Reviews

For 2–5 truck operations. Messages covered + every estimate followed up + every job reviewed.

Full Back Office

Save $900

$3,600 setup · $997/mo

AI Inbox & Booking + Follow-up & Reviews + Customer Reactivation

For established HVAC operations ready to run everything on autopilot.

A full-time HVAC office admin costs $2,800–$3,500/month and works 40 hours a week. The Core plan costs $697/month and works 168 hours a week — including 2am emergency calls in August.

See full pricing, all bundle options, and the tools cost explainer → Pricing page

See it in action

Watch the AI handle a live issue over chat.

A short walkthrough of the AI handling a real customer issue via chat — qualifying the job, booking it in, and escalating where needed.

The Missed Revenue Calculator

How much is your HVAC business losing to slow replies and missed follow-up?

Enter your numbers. Most HVAC contractors in Texas and Florida are surprised by the result.

Your numbers

Adjust the sliders to match your business.

$180
40
45%
35%

Estimate assumes the AI recovers 70% of after-hours leads at your normal conversion rate.

Estimated monthly revenue gap

$3,437

That's $41,246 per year — roughly 19 bookings slipping past you each month, after hours.

Get your personalised HVAC revenue report

Enter your email and we'll send your personalised result, how it compares to HVAC contractors of your size in your market, and exactly what done-for-you AI would cost to close the gap.

No spam. One email with your report, then a short insight series on booking conversion.

Trades FAQ

Common questions from contractors.

Yes — both are natively supported. The AI creates the job record directly in your system with customer details, job type, address, and scheduled time. Housecall Pro and Workiz are also supported.

Emergency detection is built into every deployment. The AI is trained on emergency keywords for your trade and immediately escalates to your emergency contact with the caller's name, number, address, and nature of the problem.

This is where the ROI is most dramatic. A solo contractor misses proportionally more calls and has no fallback. Recovering just 5–8 missed calls per month typically generates 5–10× the monthly cost of the system.

A $49/month app handles voice calls on a generic script you set up and maintain yourself. Done-for-you AI handles web chat, WhatsApp, SMS, and email — trained on your specific HVAC services, pricing, and service area. We build it, maintain it monthly, and update it when your business changes. You never configure anything.

Yes — Jobber, ServiceTitan, Housecall Pro, and Workiz. When the AI books a job, it creates the appointment in your field service software, sends a confirmation SMS to the customer, and logs the full conversation. The integration is built and tested before go-live.

Ready to stop losing jobs to whoever replied first?

Book a 15-minute call. Leave knowing exactly what done-for-you AI looks like for your business.

Let's discuss AI solutions for your particular business and walk you through the costs including tool fees, and tell you honestly if it's the right fit. No pitch. No pressure. 15 minutes.

Book a free 15-min call

US & Canada only · Live in 5–7 days · Tool costs estimated before you commit